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Every vacancy runs as its own campaign
One campaign per open role, all running at the same time. Progress on each, totals across the board. No status meeting needed to find out where a vacancy got to.
+100,000 people screened at
BUILT FOR FRONTLINE
Built around how frontline hiring actually works
Most recruitment tools assume candidates can take a desk call or check email during office hours. Frontline candidates can't. Ringtime is built end-to-end for that reality.
Candidates work shifts. They can't take calls on the floor. They're not checking email at 9 AM.
75% of outbound calls go to voicemail.
Ringtime calls in batches across the day, retries at different times and switches to WhatsApp when calls don't land. The result: a conversation, on the channel that works for that candidate.
Ringtime calls in batches across the day, retries at different times and switches to WhatsApp when calls don't land. The result: a conversation, on the channel that works for that candidate.
Based on interviews with 100+ recruiters at Trixxo, Forum Jobs and Synergie Jobs.
Hiring drivers, cleaners and operators?
Ringtime is built for non-desk jobs at high volume, where candidates work shifts and can’t pick up during the day.
Staffing agencies
You place workers at client sites. The one who confirms availability first gets the placement.
Employers
You hire your own frontline staff. Ringtime finds them, talks to them and books them with your team.
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THE CANDIDATE EXPERIENCE
A missed call becomes a booked interview
Your recruiter called during office hours and got voicemail. Ringtime calls back at 19:30, under your name.
- Missed call - Ringtime leaves a voicemail and moves to WhatsApp.
- Screened after the shift -Three questions on WhatsApp.
- Booked - The candidate picks a slot in your recruiter's calendar.
- Ready for your recruiter - A recommendation waits in your ATS.
WHAT CUSTOMERS SAY
"20% of our applicants go cold before we reached them. Now, Ringtime screens them the moment they apply."
Lies Dumarey, COO at Logi-Technic
"52% of candidates respond. That's phenomenal. Now, we've got more time for real conversations."
Michiel Alen, Expert Office Manager at Trixxo Jobs
"My day used to be endless calling. Now, candidates get screened and interviews are booked without me chasing anyone."
Lisa Thompson, Consultant at Synergie
OUR AGENTS
From ad to booked candidate, without chasing candidates down.
Ringtime handles the repetitive parts of your candidate pipeline so recruiters focus on what actually requires human judgement.
Candidate sourcing
Ringtime finds candidates for the roles you can't fill, through ads, job boards or whichever source works. Every one goes straight into screening.
Database reactivation
Ringtime calls and messages the candidates already in your database. Confirms they're still interested. Fills in what's missing while it has them on the line.
Candidate screening
Ringtime runs structured screening flows through natural dialogue and delivers a clear recommendation before a recruiter picks up the phone.
THE COST OF INACTION
What does each candidate really cost you?
HOW IT WORKS
Ringtime makes contact when it really counts.
Ringtime reaches frontline candidates at the right moments and on the channels they respond to. We turn real screening conversations into clear recommendations. Before a recruiter gets involved.
Qualify candidates through real conversations
Ringtime screens candidates through natural WhatsApp or phone conversations. It confirms availability, role fit, and deal-breakers, then follows up automatically until there is a clear recommendation.
Messy notes become fields your ATS can match on
Ringtime reads what was written in free text, pulls out the fields that decide a match, and puts them on the record. Nothing to retype, nothing buried in someone's notes.
ATS INTEGRATION
Works in front of your ATS, not instead of it
Two-way sync. Triggers come from your ATS (new application, new match). Results go back to your ATS (screening outcome, transcript, candidate summary). Your recruiters never leave the tools they know.
- Two-way sync: triggers from your ATS, results back into it
- No migration. Live in weeks, not months
- No vendor lock-in
Frequently asked questions
Didn’t find what you’re looking for? Let us know!
Most clients are live within two weeks. We handle the technical setup: connecting your phone number, syncing your ATS and training the assistant on your vacancies and screening criteria. You review and approve the voice script before anything goes live.
Ringtime connects directly with your ATS, CRM and calendar via secure API integrations. The assistant can look up candidate profiles, update statuses, book interviews directly in your calendar and create follow-up tasks automatically. Common integrations include Bullhorn, Connexys, Carerix and BrightStaffing.
Ringtime tackles no-shows at multiple points: confirmation calls the day before an interview or first day, automated reminders via WhatsApp, re-engagement calls if a candidate goes silent, and rescheduling flows when a candidate can't make it. Candidates feel supported and informed rather than forgotten.
Yes. The screening script is fully configured around your vacancy requirements: required certificates, physical requirements, availability for shifts, nights or weekends, location and commute willingness, language requirements and work permit or residency status. Only candidates who meet your criteria move forward.
Yes. Ringtime supports AI chat agents on WhatsApp in addition to voice. You can configure campaigns to start with a WhatsApp message, follow up with a call if there's no response or let candidates choose their preferred channel. Everything feeds into the same ATS integration.
Ringtime supports 22 languages, including Dutch, French, English, German, Turkish, Polish, Romanian and Arabic. It detects the language the candidate is speaking and switches automatically. No separate phone lines or agents needed. Every candidate gets a fair, clear conversation in the language they know best.
When Ringtime makes an outbound call and reaches voicemail, it automatically leaves a clear, natural message and schedules a follow-up attempt at a different time. If the candidate calls back, Ringtime picks up immediately and continues the screening conversation from where it left off. No candidate slips through the cracks just because a recruiter couldn't reach them on the first try.
Most callers react positively to conversational AI phone assistants because they receive instant help. Ringtime answers immediately, speaks naturally and resolves questions fast, so hesitation disappears within seconds. In high-intent moments, callers prefer speed over waiting for a human callback.
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