Product

How Ringtime works

Ringtime screens frontline candidates at scale via WhatsApp and phone. Reach them between shifts, after hours, on the go. Turn real conversations into clear recommendations your recruiters can act on immediately.

Book a demo

Get screened yourself

BUILT FOR FRONTLINE

Built around how frontline hiring actually works

Most recruitment tools assume candidates can take a desk call or check email during office hours. Frontline candidates can't. Ringtime is built end-to-end for that reality.

Candidates work shifts. They can't take calls on the floor. They're not checking email at 9 AM.

75% of outbound calls go to voicemail.
Ringtime calls in batches across the day, retries at different times, and switches to WhatsApp when calls don't land. The result: a conversation, on the channel that works for that candidate.

Based on interviews with 100+ recruiters at Trixxo, Forum Jobs and Synergie Jobs.

Ringtime is built
around that reality

From ATS to first contact in minutes
Phone & WhatsApp, with built-in retries
Switches language mid-conversation
Reaches candidates between shifts & after hours
No login, no portal. Just a conversation

HOW IT WORKS

From ATS match to recruiter call, automatically.

Ringtime picks up a trigger from your ATS. Reaches the candidate via phone or WhatsApp. Sends a clear outcome back to the recruiter. Here's how each step works.

Book a demo

SCREENING FLOWS

Turn vacancies into  screening flows

Ringtime turns your vacancies and candidate matches into a structured screening flow. Start with availability, then add the questions that matter, so only reachable candidates move forward.

Different vacancies get different screening
Adjust knockout questions, scoring logic and  conversation flow per role
No engineering support needed

MULTI-STEP OUTREACH

Ringtime doesn't try once and give up.

It runs multi-step sequences across channels, with retries, voicemails, and rescheduling built in. Up to 6 attempts before marking a candidate unreachable.

Up to 6

retry attempts

2

channels (Phone + Whatsapp)

Auto

voicemail + callback

Smart

reschedule + opt-out

THE ENGAGEMENT LAYER

Works in front of your ATS, not instead of it

You've invested in your ATS. Ringtime doesn't ask you to replace it. We sit in front of it as an engagement layer. Candidates get screened via voice or text. If they're a good fit, Ringtime schedules a call with the recruiter based on their calendar. Results, transcripts, and qualification scores flow back into your ATS automatically.

What this means for you:

Pre-built integrations for Bullhorn, Carerix, Salesforce Connexys and BrightStaffing
Outcomes, transcripts and scores flow back into the candidate record
No migration. No vendor lock-in.
Works even when brands or offices in the group run on different ATSes

See how the integration works →

Pre-built integrations. No custom engineering.

INSIDE THE ATS

What your recruiters see in the ATS

Every conversation lands as a structured update on the candidate record: status, transcript, score and next step. Recruiters open the ATS and see exactly what happened.

BUILT FOR REAL CONVERSATIONS

Handles the messy reality
of frontline hiring

Candidates interrupt, switch languages mid-conversation, ask questions back. Here's what makes Ringtime handle that reliably.

Conversation AI

Real conversations, not decision trees

Ringtime runs structured screening flows through natural dialogue and delivers a clear yes or no before a recruiter picks up the phone.

Smart routing & handoff

The AI knows when to step back

Ringtime hands off to a recruiter when a candidate is a strong fit or asks for a human. Transcript and context included.

MULTI-CHANNEL

WhatsApp screening

For candidates who'd rather type than talk. Same screening logic, same scoring, delivered as a structured chat. Ringtime falls back to WhatsApp when calls go unanswered or starts there if that's where your audience lives.

MULTILINGUAL

Speaks the candidate's language

Your candidate pool speaks dozens of different languages. Ringtime detects the language and continues naturally. If someone starts in Dutch and switches to French, the conversation follows.

COMPLIANCE & SECURITY

GDPR-native. EU-hosted. Auditable.

Data stays in the EU. Every conversation is logged. Under the EU AI Act, Ringtime recommends; your recruiter decides. Your compliance team won't lose sleep over this one.

LISTEN IN