Product
How Ringtime works
Ringtime screens frontline candidates at scale via WhatsApp and phone. Reach them between shifts, after hours, on the go. Turn real conversations into clear recommendations your recruiters can act on immediately.
BUILT FOR FRONTLINE
Built around how frontline hiring actually works
Most recruitment tools assume candidates can take a desk call or check email during office hours. Frontline candidates can't. Ringtime is built end-to-end for that reality.
Candidates work shifts. They can't take calls on the floor. They're not checking email at 9 AM.
75% of outbound calls go to voicemail.
Ringtime calls in batches across the day, retries at different times, and switches to WhatsApp when calls don't land. The result: a conversation, on the channel that works for that candidate.
Ringtime calls in batches across the day, retries at different times, and switches to WhatsApp when calls don't land. The result: a conversation, on the channel that works for that candidate.
Based on interviews with 100+ recruiters at Trixxo, Forum Jobs and Synergie Jobs.
Ringtime is built
around that reality
- From ATS to first contact in minutes
- Phone & WhatsApp, with built-in retries
- Switches language mid-conversation
- Reaches candidates between shifts & after hours
- No login, no portal. Just a conversation
HOW IT WORKS
From ATS match to recruiter call, automatically.
Ringtime picks up a trigger from your ATS. Reaches the candidate via phone or WhatsApp. Sends a clear outcome back to the recruiter. Here's how each step works.
SCREENING FLOWS
Turn vacancies into screening flows
Ringtime turns your vacancies and candidate matches into a structured screening flow. Start with availability, then add the questions that matter, so only reachable candidates move forward.
- Different vacancies get different screening
- Adjust knockout questions, scoring logic and conversation flow per role
- No engineering support needed
MULTI-STEP OUTREACH
Ringtime doesn't try once and give up.
It runs multi-step sequences across channels, with retries, voicemails, and rescheduling built in. Up to 6 attempts before marking a candidate unreachable.
Up to 6
retry attempts
2
channels (Phone + Whatsapp)
Auto
voicemail + callback
Smart
reschedule + opt-out
THE ENGAGEMENT LAYER
Works in front of your ATS, not instead of it
You've invested in your ATS. Ringtime doesn't ask you to replace it. We sit in front of it as an engagement layer. Candidates get screened via voice or text. If they're a good fit, Ringtime schedules a call with the recruiter based on their calendar. Results, transcripts, and qualification scores flow back into your ATS automatically.
What this means for you:
- Pre-built integrations for Bullhorn, Carerix, Salesforce Connexys and BrightStaffing
- Outcomes, transcripts and scores flow back into the candidate record
- No migration. No vendor lock-in.
- Works even when brands or offices in the group run on different ATSes
Pre-built integrations. No custom engineering.
INSIDE THE ATS
What your recruiters see in the ATS
Every conversation lands as a structured update on the candidate record: status, transcript, score and next step. Recruiters open the ATS and see exactly what happened.
BUILT FOR REAL CONVERSATIONS
Handles the messy reality
of frontline hiring
Candidates interrupt, switch languages mid-conversation, ask questions back. Here's what makes Ringtime handle that reliably.
Conversation AI
Real conversations, not decision trees
Ringtime runs structured screening flows through natural dialogue and delivers a clear yes or no before a recruiter picks up the phone.
Smart routing & handoff
The AI knows when to step back
Ringtime hands off to a recruiter when a candidate is a strong fit or asks for a human. Transcript and context included.
MULTI-CHANNEL
WhatsApp screening
For candidates who'd rather type than talk. Same screening logic, same scoring, delivered as a structured chat. Ringtime falls back to WhatsApp when calls go unanswered or starts there if that's where your audience lives.
MULTILINGUAL
Speaks the candidate's language
Your candidate pool speaks dozens of different languages. Ringtime detects the language and continues naturally. If someone starts in Dutch and switches to French, the conversation follows.
COMPLIANCE & SECURITY
GDPR-native. EU-hosted. Auditable.
Data stays in the EU. Every conversation is logged. Under the EU AI Act, Ringtime recommends; your recruiter decides. Your compliance team won't lose sleep over this one.
LISTEN IN
Hear a real screening call
Pick a role. Press play. This is exactly what your candidates hear.
Full screening: Warehouse operator
0:00 / 03:20
Full screening: welder
0:00 / 03:20
Full screening: Sales assistant
0:00 / 03:20
Want to try it yourself?
